Job description : Operations Admin

Key Responsibilities:

• PPE Management
  1. Monitor & Manage stock of PPEs.
  2. Liaise with suppliers to procure PPEs, ensuring timely and cost-effective purchases.
  3. Distribute PPEs to new recruits, Operations Team & Technical Team.
  4. Record Keeping of PPEs provided.
  
  
• Date Entry & Monitoring
  1. Perform Data Entry for all Measured Parameters on site based on the different activities (Pool Operations, Sewage Treatment Plant, Desalination Plant, Potable Water & Hot Water Disinfection, Cooling Tower & Boiler) to ensure accurate and organised documentation.
  2. Prepare a proper calendar for data input of the different sites.
  
  
• Documentation and Record-Keeping
  1. Prepare logbook for the different site operations and attendance book (Printing & Binding).
  2. Maintain proper records of attendance (off, absences, local leave & sick leave) for all operators.
  3. Printing and laminating of dosing sticker, safety signage & Technical Data Sheet.
  4. Record Keeping and filing of all documents related to Operations.
  
  
• Meeting Arrangements, Communications & Support HR Operations
  1. Coordinate and arrange Operators Meetings by ensuring effective communication.
  2. Assist in the preparation of meeting materials and documentation.
  3. Send weekly planning to all operators.
  4. MRA & HRDC follow up.
  5. Provide support to HR admin.

Qualification & Required Skills:

• High School Certificate or equivalent is required (Science background is preferred).
• Proficiency in Microsoft Office is essential.
• Strong time management skills with the ability to prioritize tasks effectively.
• Demonstrate proficiency in proper planning and organizational skills.
• Proven experience in administrative roles.
• Knowledge of health and safety regulations, especially related to the use of personal protective equipment will be highly advantageous.
• Detail-oriented with a focus on accuracy and quality.
• Excellent written and verbal communication abilities.
• Self-starter and able to work under minimal supervision.

To apply, send your CVs on emanuel.baptiste@taylorsmith.mu or call on (+230) 5913 2543